W-2 Information

Form W-2 Distribution Details

  • W-2 form for the previous year are mailed no later than January 31st.

  • Address changes may be made online or through Human Resources (Room 1241, Ed Center).

Access to W-2's

PDF versions of your W-2 can be obtained online through PeopleSoft Self Service, under Payroll and Compensation/View W-2/W-2c Forms. (Tip: turn off pop up blocking if your form doesn't load correctly)

You may also refer to the job aid: How to Access Your Self-Service W-2 Forms:
hcm training materials

For those who do not have PeopleSoft access, please email the following information to Cheryl Roberts (croberts@sandi.net):

  • Full name

  • Employee ID (if known)

  • Date of birth

  • Last/current position held with the district

  • Former mailing address (if applicable)

  • Current mailing address

  • The tax year for which you are requesting a reprint. 

*Please note that prior W-2's for tax years 2015 and later are also available in Self Service.


Employer-Provided Health Coverage

Informational Reporting Requirements: 

Beginning in 2013, The Affordable Care Act required most employers to report the cost of coverage under an employer-sponsored group health plan in Box 12DD of the W-2. Employees will see the cost of this coverage on the W-2s. The employee's health care benefits shown on the Form W-2 are not taxable to the employee. The purpose of the reporting requirement is simply to provide employees useful and comparable consumer information on the cost of their health care coverage.