Staff Portal

The Procedures Manual is divided into chapters containing sub sections with general information and specific instructions for each area. The manual is a living document and is continually updated.

< Table of Contents

In the Table of Contents click the Chapter title link to open Procedural information.

 

Access Special Education Resources Forms and Links 

Scroll down to access Special Education Resource Forms and Links,

or Click on number (Hover over number to view chapter) to access chapter Resources  below.

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 Resources for Educators of Unique Learners - Contains additional resources beyond what it is the chapter links.

 

1. Introduction

2. Child Find

3. Referral

• Extrinsic Factors Template

4. IEP Assessment (Supplemental Supports Info.)

• Least Restrictive Environment Collaboration Process Google Doc Form 10/04/19
• Special Education Supports Description
• Special Education Interpreters and Translators
• Assessment Plan Guidelines
• Transdisciplanary Teaming Manual

Assessment Report Templates

• Academic Assessment Report Template
• Multi-disciplinary report

Assessment Information

• (Central) Auditory Processing Approaches to Assessment and Intervention (CPAD)
• HIPAA Release of Information
• HIPAA Release of Information (Spanish)
• The California Dyslexia Guideline

Woodcock Johnson IV (WJIV)

• WJIV Assessment Guidance - Training - Requesting WJ Protocols
• Guidance for Woodcock-Johnson IV Tests of Achievement

CEP-Ed Forms

• CEP-ED Checklist
• CEP-ED Flowchart
• CEP-ED Manual

Person Centered Planning Informal Assessment

• Person Centered Planning (PowerPoint)
• Person Centered Planning Questions and Guidelines

Supplemental Support Process

• Special Education Supplemental Support Process 03/23
• Supplemental Support Process for Students with Pervasive Physical & Health Conditions
• Supplemental Support Process Medically Physically Challenged MPC - Cheat-Sheet

• Student Support Matrix

Supplemental Support Samples and Templates

• Supplemental Support Eval. Report Sample
• Supplemental Support Eval. Report Template 02/23

Para Review Request Process (When different or additional allocations are needed.)

CSR - PARA Review Process

Para Review Request Form

  

Misc. Assessment Information

• Completing an Assessment Plan PWN
• 30-30 Rule Procedure
• IEP School Breaks in excess of 5 days
• Moderate Severe Assessment Cycle
• Nurse Responsibilities for IEP Assessments

California Alternative Assessment

• California Alternate Assessment Participation Decision Worksheet

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5. Individualized Education Program (IEP)

• IEP Compliance Training Information
  (Developing and Implementing Compliant Individualized Education Plans(IEP), Guiding Effective Instruction for Students with Disabilities)

• Independent Study Contracts
• CDE Independent Study FAQs

• WJIV Assessment Guidance - Training - Requesting WJ Protocols

• IEP (Blue) Containers are no longer available. Use a blue folder to put in the student Cum Folder for IEPs

• Thermoregulation Procedure 09/23

• IEP Checklist
• IEP Timeline
• Agreement to Amend Without holding a Meeting Procedure
• Agreement to Amend the IEP Form Save file first then complete. 04/23
• Agreement to Amend the IEP Form - Spanish Version Save file first then complete 04/23
• Agreement to Amend the IEP Form - Vietnamese Version Save file first then complete 04/23
• Excuse Team Member from IEP Meeting Agreement Form (doc)
• Excuse Team Member from IEP Meeting Agreement Spanish Form Save file first then complete.
• Excuse Team Member from IEP Meeting Agreement Vietnamese Form
• Signature Log Form
• Signature Log Procedures
• Case Manager Responsibilities Throughout the Year
• Supporting the IEP Process in the Absence of a Related Service Provider

Change of Placement

• Change of Placement Guidance
  (Refer Section 39 for Change of Placement information to TRACE.)
• Least Restrictive Environment Collaboration Process Form 10/04/19
  

District Procedural Updates

• REMINDER: When to Finalize (lock) an IEP 02/23
• Transition Plan Page Work Questions for California State reporting 04/23

Special Education Supports

• Special Education Supports Description

CAASPP Forms and FAQs

• For all the latest State and District Assessment Information please go to Sandi.net-Staff Portal-Departments-Assessment Services
• Matrix One Universal Tools, Designated Supports and Accommodations for CAASSPP (the link is to Assessment
• 2017 CAA Training Powerpoint
• Parent Services
• CAASPP Power Point Presentation
• SBAC Accessibility Resources

Organizational Tools

• Academic Assessment Report Template
• Student Action Plan
• Co-Teaching Lesson Plan Template
• SAI Individualized Schedule
• Site Action Plan
• IEP Caseload Summary Sheet
• IEP Year Schedule/Calendar
• IEP Goal Update
• Sample IEP Meeting Agenda
• Summary Sheet IEP
• IEP - Records Transfer Log
• IEP Matrix 1
• IEP Matrix 2
• IEP Matrix 2 Sample
• Infused Skills Grid
• Master Schedule Template
• Service Delivery Model Sample
• Multidisciplanary Teacher Input Form for IEP's
• Position Statement Handwriting
• SLD Team Determination of Eligibility Form (writeable)
• Release of Information (English)
• Release of Information (Spanish)

• Progress Reporting Timeline

Procedural Safeguards

Refer to section 18 for Procedural Safegaurds.

Parent Satisfaction IEP Survey Forms

• English Spanish Cambodian Vietnamese

Medi-Cal Parental Consent Document Information

• Acknowledgement and Consent to Bill Medi-Cal Ins Information (Electronic IEP program document information)
• Case Manager Script

Compliance

• IEP Aging Out Schedule
• Memo-General Teacher Involvement in IEP
• LRE Requirements under IDEA
• Nurse Responsibilities for IEP Assessments

Quality IEP handouts

• Present Levels Template 12/19
• Learning Functions of the Brain
• ELD info.
• Goals-unpack standards
• Goals Putting it all together
• Sample IEP Meeting Agenda
• Indicator 13 checklist
• Universal Design for Learning Guidelines
• Overview of Procedural Safeguards
• PSW Impact Areas
• FHC-Review of student IEP
• The California Dyslexia Guidelines
• Team Action Job Aid
• Team Action Template
• 2017 SBAC Accessibility

CEP-Ed Forms

• CEP-ED Checklist
• CEP-ED Flowchart
• CEP-ED Manual

Core Content Connectors (CCC)

• http://www.cde.ca.gov/ta/tg/ca/altassessment.asp
• https://wiki.ncscpartners.org/index.php/Core_Content_Connectors
• CCC standards ELA reading
• CCC standards ELA writing
• CCC standards Math

Common Core State Standards (CCSS)

• CCSS standards K
• CCSS standards 1
• CCSS standards 2
• CCSS standards 3
• CCSS standards 4
• CCSS standards 5
• CCSS standards 6
• CCSS standards 7
• CCSS standards 8
• CCSS standards 9-10
• CCSS standards 11-12
• CCSS Math standards
• Common Core Coherence Map Grades K to 8

California  English Language  Development Standards

ECSE Foundations

• Vol 1: https://www.cde.ca.gov/sp/cd/re/documents/preschoollf.pdf
• Vol 2: https://www.cde.ca.gov/sp/cd/re/documents/psfoundationsvol2.pdf
• Vol 3: https://www.cde.ca.gov/sp/cd/re/documents/preschoolfoundationsvol3.pdf
• Infant/Toddler: https://www.cde.ca.gov/sp/cd/re/documents/itfoundations2009.pdf

Additional ECSE Foundations Links:

• California Preschool Learning Foundations
• Infant/Toddler Learning & Development Foundations

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6. Interim Placement

• Interim IEP Job Aid
• Interim Process for LRE 01/23

7. English Learner - Dually Identified

Link to EL Resource Forms/Link

California  English Language  Development Standards

8. Related Services (APE, AT, Nursing, Music, MHRS, OT, PT, SPHS, SLI, IEE, Vision Therapy,)

MHRS Chapter 44

Related Services Best Practice Guidelines

• Best Practice Guidelines
• Related Services Considerations

District Procedural Updates

Adapted Physical Education

• Adapted Physical Education Web Page

Assistive Technology

Refer to Assistive Technology website for referral information

• Assistive Technology Department site

Health and Nursing Services

• Thermoregulation Procedure 09/23

• Nurse Responsibilities for IEP Assessments
• HIPAA - Authorization for Release of Information
• HIPAA - Authorization for Release of Information - Spanish version
• Algorithm for Adding Nursing Services to an IEP
• Student Support Matrix 11/07/2019

Special Education Toileting and Diapering Resources

 

Music Therapy

• Music Therapy Request Packet SDUSD

Occupational Therapy

Occupational Therapy Web Page

• Position Statement Handwriting
• Request for OT/PT Services
• Site Request for OTPT Services Form

Physical Therapy

Physical Therapy Web Page

School Psychology

 

 

Speech and Language Services

Speech and Language Services Web Page

• Speech and Language Info Sheet
• SLP ECSE Assessment Template
• SLP Multidisciplinary Assessment Template

Over Caseload Forms

• Over Caseload Process for Principals and SLPs
• Supporting the IEP Process in the Absence of an SLP

IEE Information

Contact your Special Ed support staff for IEE Provider List.

VT (Vision Therapy)

• Checklist of Visual Behaviors
• Request Dev Vision Assessment
• VT Procedures

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9. Least Restrictive Environment

• LRE Requirements under IDEA
• Interim Process for LRE 01/23

Change of Placement

• Change of Placement Guidance 2023
  (Refer Section 39 for Change of Placement information to TRACE.)
• Least Restrictive Environment Collaboration Process Form 10/04/19

10. Placement Options (Service Delivery Options) - Home Hospital - Nonpublic School (NPS) - Enrollment Options (Choice)

• Stars and/or NPS Request for Alternative Consultation (Least Restrictive Environment Collaboration Process google doc.)

11. Transportation Guidelines for Special Education

  Make a copy of files then complete.

Forms

• F12 Transportation Form (Save file first then complete)
• Sample F-12 Filled In
• F13 form - Transportation Mileage Reimbursement

Transportation Information

• Transportation Guidelines -09/24
• Preparing for Transportation for School Year 04/23
• Levels of Service Transportation
• Homeless Foster IEP Transportation Procedures
• Transportation Department page
• Undeliverable Students Procedures 08/24

Bus Monitor

• Bus Monitor Instructions
• Bus Monitor Authorization Spreadsheet (Make a Copy  to work in)
• Bus Monitor Exception Form
• Bus Monitor Calculation Worksheet
• Bus Monitor Assignment Letter Sample

 

12. Early Childhood Special Education (ECSE)(Preschool)

Early Learning Website Information

• Early Learning Educator Website

Resources

ECSE Hub

• 23/24 ECSE and Early Learning Sites
• Resources to support 4 yr old assessments at school of residence
• Early Learning Educator Website
• FAQs
• Alignment of CA Preschool Learning Foundations with Key Early Education Resources - 2nd Edition
• Division for Early Childhood Recommended Practices with Examples
• Early Childhood Recommended Practices Modules

Child Find 

• Child Find Letter
• Child Find Letter (Spanish version)

Early Childhood Forms

• ECSE Mainstream Policy
• ECSE Assessment Team Process Flowchart
• ECSE Checklist for Out of District Students
• ECSE Educational Specialist Orientation ppt
• ECSE Initial Intake Referral Questionnaire
• ECSE Placement Notification Letter Parent
• ECSE Placement Notification Letter School
• ECSE Referral for SPED Flowchart
• ECSE Transition to Kindergarten ppt
• ECSE Assessment Team Parent Input Questionnaire
• ECSE-Transportation guidelines
• IEP Signature Log for Providers
• F12 Transportation Form
• Home Visit Communication Log

IFSP (Interagency Family Service Plan) forms

• IFSP Parental Consent and Procedural Safeguards

Infant Transition

• Early Start Transition Guide for Parents
• Part C to Part B Transition Checklist

Preschool Resources

• Link to Resources

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13. Parentally Placed Private School Students (PPPSS)

 

PPPSS Enrollment Forms

• PPPSS Enrollment Forms and Information 
• PPPSS Assessment FAQs for Parents

PPPSS Information

• Department process for students who are Unilaterally placed (PPPSS) 05/24
• Parentally Placed Private School Student (PPPSS) Records 11/23
• Private School List with Profit - Nonprofit status 02/20 

PPPSS Document Job Aids

• Steps to Use the Parentally Placed Private School Assessment (Student Resides out of District) Packet
• Completing the Individualized Service Plan (ISP)

PPPSS Child Find/Suspend Contact - District Revocation

• Child Find Letter
• Child Find Letter Unable to Locate - District Revocation

14. Behavior Support Resources

BSR Information, Forms, and Behavior Emergency Report

• Behavior Support Resources Website

• CEP-ED Checklist
• CEP-ED Flowchart
• CEP-ED Manual

Social Skills (for more Social Skills information refer to Chapter 46 Curriculum)

15. Manifestation Determination - Expulsion - Suspensions

• Manifestation Determination Template

District Procedural Updates

• Expulsion -Procedural Updates 02/20/18

16. Independent Educational Evaluation (IEE)

• IEE (Independent Educational Evaluation)Template Bank for Responding by Domain

• IEE Process - Guidance for How to Respond

PWN Template Bank for Your Customization 

17. Case Manager Responsibilities

• Instructional Supply Allocations
• IEP Team Members Roles and Responsibilities
• Container Guidelines
• Case Manager Responsibility Throughout the Year Monthly chart
• Guidelines for Maintaining Professional Conduct

Progress Report Schedule

Master Schedule for SAI Services

Each site should identify ONE person to:

• Create the copy
• Replace the words "copy of" with the school name (ex: "Nye" Master Schedule of SAI Services)
• Select the blue "Share" button in the upper right hand corner
• A box will appear to enter team members' names or district email addresses
• Leave the setting at "can edit"
• After entering team members names or email addresses, the "send" button will appear for you to send

• Elementary
• K-8
• Middle and High
• Service Delivery Model

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18. Procedural Safeguards

A brief summary of Procedural Safeguards (CDE link) for students with disabilities receiving special education services.

District links:

• Safeguards - English 2022
  • Overview of Safeguards English
• Safeguards - Spanish 2022
  • Overview of Safeguards Spanish
• Safeguards - Vietnamese 2022
  • Overview of Safeguards Vietnamese
• Safeguards - Tagalog 2022
• Safeguards - Traditional Chinese 2022
• Safeguards - Simplified Chinese 2022
• Safeguards - Arabic 2022
• Safeguards - Japanese 2016
• Safeguards - Hmong 2017
• Safeguards - Cambodian 2014
• Safeguards - Khmer 2022
• Safeguards - Somali 2022
• Safeguards - Haitian Creole 2022
  o  Overview of Haitian Creole Kreyòl Ayisyen 
  

 

• Link to CDE Multilingual Notice of Procedural Safeguards (CDE link)

To request help navigating disputes, please complete the referral, and a member of the Area Program Manager Team will reach out within 48 hours. 

Bit.lyKkx0A6   

19. Timelines

• IEP Timelines
• Aging Out of Special Education

20. Student Records

Record Request

• Administrative Circular no. 41 Student Records Requests
• Fulfillment of Student Records Request
• Student Records Checklist
• Container Guidelines
• Release of Information (english)
• Release of Information (spanish)

District Records Procedures

• District Records Management
• BP 5125(a) District Student Record Information.
• AR 5125 Student Record Definitions

21.  Electronic IEP System

PowerSchool Special Programs - IEP

To access PowerSchool IEP log onto PowerSchool SIS

Click the applications link in upper right 

New Hire (access) Training Info:

PowerSchool IEP access training is in Professional Learning use ‘PowerSchool IEP’ to search for sections.

There are 2 trainings 

PowerSchool IEP Special Ed STAFF Training

• Training for the on-line PowerSchool IEP system, accessing and completing IEP documents.
  There is no Special Ed Sub funding for this training.

PowerSchool IEP for Admin/Clerical (Read Only Access)

• Read-Only training on the Powerschool IEP system for Administrators and any staff that need read-only, print access.There is no Special Ed Sub funding for this training.

Help Camp for PowerSchool IEP and IEP Compliance

To access, Job Aids, Tips, Training, and General Information open Powerschool IEP from within PowerSchool SIS.

In the blue tool bar click the ? question mark icon on right side.

Click - Other Resources

Training Materials Handouts

• Training Guide
• Present Academic Levels Template
• How To Write Smart IEP Goals
• Goals - Unpack the Standards
• Goals - Putting It All Together
• Resources

22. Paraeducators

• Paraeducators Webpage

• Para Review Request Process (when you need different or additional allocations)
  CSR - PARA Review Process
  Para Review Request Form

23. Juvenile Court and Community Schools (JCCS)

24. Section 504

• ADA/Section 504

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25. Graduation Requirements and Summary of Performance

Essential Diploma Toolkit

• Essential Diploma Toolkit developed to provide High Schools with updates and support implementation.
• Essential Diploma Resources PDF of consolidated Info. and at the end of the Toolkit.

• Completing Summary of Performance
• Refer to Administrative Procedure #AR 6146.1 Graduation from Senior High School
• PWN Sped Svcs End - Age Out
• PWN Sped Svcs End - Diploma
• Aging Out of Special Education
• Course of Study Diploma Template 03/20
• Course of Study Certificate of Completion Template 03/20

26. Services Available for Parents

• Parent Services and Resources

27. People First Language

• Disability is Natural
• PFL Examples
• PFL Information

28. Withdrawal From Special Education (Revocation)

• Parent Revocation instructions to complete for Electronic IEP System

29. Extended School Year (ESY) 

• Extended School Year (ESY) Guidance

• Summer School and ESY information Link

• Job Aid to complete ESY Services for Electronic IEP System 

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30. Compensatory Education and Settlement of Disputes

31. Blank

32. Interpreting and Translation Service

Resource Forms/Links 

33. Standards Based IEP Goals

 

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34. Transition Plan and Services (CBI info.)

• Transition Plan Page Work Questions for California State reporting 04/23

Indicator 13

• Indicator 13 Checklist
• Legal Requirements
• Transition Plan at a Glance

Assessment

• Sample of Career Interest Inventory
• Sample of Education Interest Inventory
• Sample of Person Centered Planning
• Pictorial Interest Inventory Added 04/21

Post Secondary

• Case Study - Emotional Disturbance
• Case Study - Autism
• Case Study - Intellectual Disability 1
• Case Study - Intellectual Disability 2
• Case Study - Intellectual Disability 3
• Case Study - Multiple Disabilities
• Case Study - Specific Learning Disability 1
• Case Study - Specific Learning Disability 2
• Case Study - Specific Learning Disability 3
• Transition Plan Overview
• Transition Plan Checklist
• Writing Annual Goals and Objectives for Transition

Activities

• Student Action Plan
• Credit Check Form Special Ed
• Credit Check Sheet
• Examples of Transition Activities
• Independent Living Skills
• PCP form for Mild Moderate SpEd
• Supporting Documents for Activities

Services

• Transition Services SAI vs Transition

Workability

• District-Hire-Program Employer Information
• Work Training Programs
• Workability Employer Testimonials
• Workability Q&A

Community Based Instruction (CBI)

• Community Based Instruction Manual  05/23
• CBI Overview

Resources

• Resources

35. Articulation

• (Change of Placement form and template located in Ch. 39 (Trace)

Articulation Planning Forms

• IEP Summary Sheet
• Class Recommendation Form-Elementary to Middle
• Planning for Special Education Services at your Site
• Elementary Individual Service Delivery Schedule
• Sample Elem Master Schedule
• Sample Elementary Literacy Block Schedule
• Special Education Service Delivery Spreadsheet
• Weekly Provider Schedule

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36. Charter Schools

District Charter School dept. webpage

37. Due Process and Compliance Complaints

• Due Process Request Form
• Due Process Flowchart

38. Emergency Response Procedures

• Special Education Emergency Plan

39. Special Education Programs

Moderate-Severe Cluster List

Trace

• Change of Placement to TRACE - How to
• Change of Placement Plan TRACE Activities Form
• Change of Placement Plan TRACE Template

• Riley School Request for Alternative Placement Consultation Google Doc Form
• Whittier - Request for Alternative Placement Consultation Google Doc Form
• Stars and/or NPS Request for Alternative Consultation Google Doc Form

Stars

• (Stars) Successful Transitions Achieved through Responsive Support
• STARS IEP Information

40. Non Public Schools (NPS) and Non Public Agencies (NPA)

• Stars and/or NPS Request for Alternative Consultation Google Doc Form

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41. Low Incidence and Medically and Physically Challenged(MPC) Audiology, VI

Low Incidence Department web page

Low Incidence Referral Form (Google.doc)

Medically and Physically Challenged (MPC)

• MPC Web Page

• The MPC Referral Process has been updated to follow the LRE consult process.
• Least Restrictive Environment Collaboration Process  
• Reference the Guidelines for MPC Referral Process and MPC Flow Chart to help IEP teams address questions around appropriate MPC placement.
• For questions regarding an LRE Consultation please contact your Area Program Manager.

• DHH Department Information

Audiology

• Application for Audiological Screening/Evaluation
• Application for Hearing Screening - Spanish
• Request for Auditory Processing Evaluation
• Pre-Trial Inventory
• Post L.I.F.E. (Listening Inventory for Education)
• Central Auditory Processing Position Paper

Physically Handicapped (PH/Related) - Itinerant

Specialized Physical Health Care Services (SPHCS)

Vision Impairment (VI)

• Eye Report

42. Auditory Books for Students with Disabilities

43. State Testing and Accountability

CAASPP (California Assessment of Student Performance and Progress)

• Accessibility Resources Guide (Test Supports and Accommodations descriptions)
• CAASPP State Matrix 1
• CAASPP Testing
• CAASPP System
• CAASPP Power Point Presentation
• English Language Proficiency Assessments for California (ELPAC)
• Practice Test
• Science Test

District Procedural Updates

• CAA or SBAC 01/28/19
• Completing CAASPP Statewide Assessment 10/27/16

CAASPP Forms and FAQs

• For all the latest State and District Assessment Information please go to Sandi.net-Staff Portal-Departments-Assessment Services

• HIPAA Release of Information
• HIPAA Release of Information (Spanish)

Smarter Balanced Assessment Consortium (SBAC)

• Smarter Balanced Information
• Smarter Balanced Website

California Alternative Assessment

• California Alternate Assessment Participation Decision Worksheet

44. Mental Health Related Services (MHRS)

• (MHRS) Referral Resources

45. Written Notice to Parents

• PWN Templates for SDUSD Staff
• Prior Written Notice Blank (PWN) form

• Parent Revocation instructions with PWN link to complete for Electronic IEP System

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46. Curriculum and (Moderate/Severe Resources)

• Moderate-Severe Cluster List

• 2019 Instructional Supply Allocations
• SDUSD Curriculum Areas - Course of Study
• IMC web page
• Curricular Adaptation Checklist
• Goal Oriented Student Schedule
• Goal Oriented Student Schedule Sample
• IEP at a Glance
• Individualized Schedule for SAI
• Infused Skills Grid
• Infused Skills Grid Sample
• Student Profile
• Student Profile Sample

Standards

• California Content Standards for All Subjects

Resources

Social Skill

• Counseling and Guidance Department
• Positive Behavioral Interventions and Supports: SDUSD
• SCERTS Model (Relationships and Social Connections are the Fuel for Learning)

Social Skills Group Curriculum developed by SDUSD and Children's Hospital

• Evaluation and extra information on Social Skills program

Moderate/Severe Resources

Moderate-Severe Cluster List

Essential Needs (MS) Resources

•  Guaranteed and Viable Curriculum for Moderate/Severe website (curricular units, professional learning information)
• Google Classroom: Resources for Mod/Severe  use join code mqulgzz
• Unique and N2Y licensing: contact Cheryl Wright

 

• Moderate/Severe Quality Indicator Review and Resource Guide
• Prompting Hierarchy Levels
• Prompting Levels Description

 

Core Content Connectors (CCC)

• http://www.cde.ca.gov/ta/tg/ca/altassessment.asp
• https://wiki.ncscpartners.org/index.php/Core_Content_Connectors

Person Centered Planning (PCP)

• Life Beyond High School
• MAP PCS Template PowerPoint
• MAP PCS Template Spanish PowerPoint
• PCP Guidelines
• PCP PowerPoint
• Questions for PCP
• Student Action Plan

Community Based Instruction (CBI)

• Community Based Instruction Manual 
• CBI Overview

47. Service Provider Logs

• Signature Log Form
• Signature Log Procedures

48. Alternative Dispute Resolution (ADR)

To request help navigating disputes, please complete the referral, and a member of the Area Program Manager Team will reach out within 48 hours. 

Bit.lyKkx0A6 

 

49. School Attendance Review Board - (SARB)

• School Attendance Review Board

50. Surrogate Parents

• Surrogate Parent Request
• Surrogate Parent Checklist

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