Early Learning Online Application Resources

Welcome to the Early Learning Programs Online Application Resource Page! 

Below is information you will need to upload to complete an online application for your child. Eligibility for enrollment is determined through a ranking process with multiple factors including, age, family income and family size.

Pre-K Kids in class

DETERMINING FAMILY SIZE

Provide the names of all parents in the home as part of the application as well as the names and birth records for all siblings in the home who are under 18 years of age. Please refer to list of appropriate documents for Birth Record.

REQUIRED DOCUMENTS

All documents listed below are required to be uploaded to the Online Application in order to complete the enrollment process.  
  1.  Birth Record for Enrolling Child and Siblings at home under 18 (Read details)                             
  2.  Immunization Record for Enrolling Child (Read details)
  3.  Proof of Residency Dated Within the Last 30 Days (Read details)
  4.  Proof of Income for All Working Parents in the Home for the Most Recent 30 Days (Read details)
  5. Individualized Education Plan (IEP), if applicable

Birth Record for Enrolling Child, and Birth Record for All Siblings Under 18 Years of Age Living in the Home

The birth record must indicate the child’s name, date of birth, and the relationship of the child to the parent/guardian. Siblings' information and birth records are required to establish family size.

Acceptable birth records include:

  • Birth Certificate
  • Birth Record from Hospital
  • Baptismal Record
  • School Records
  • Medical Records
  • Military Records
  • Court Orders Regarding Custody
  • Adoption Documents
  • Records of Foster Care Placement Agreement
  • County Welfare Department Records
  • Certified Document from the U.S. Embassy that includes all family members

Immunizations Record (only enrolling student)

Children entering preschool must have the following immunizations to be able to start school:

  •  3 Polio
  • 4 DTap
  • 3 Hepatitis B
  • 1 Varicella
  • 1 MMR (On or after 1st Birthday)
  • 1 HIB (On or after 1st Birthday)

Proof of Residency

 Provide current proof of residency showing parent/guardian's name, address and mail date within the last 30 days. Acceptable documentation may include but not limited to one or a combination of the following:

  • Utility Bill (SDG&E, Cable/Internet, Water/Trash)
  • Rental or Lease Agreement (Signed within the last 30 days)
  • Mortgage Statement or Property Tax Statement
  • Military Housing Order

Proof of Income

Proof of income must be provided by each working parent/guardian in the home for the most recent 30-consecutive days. The income from all sources should show gross family income before taxes and other deductions.

2021-22 Income Eligibility

SOURCE OF INCOME / Information

PROVIDE THESE DOCUMENTS

Payroll Pay Advice or

Pay Stubs Issued by Employer. Documents must have consecutive dates and show gross income for the last 30 days.

Provide all that apply:

  • Submit 4 paystubs if paid weekly
  • Submit 2 paystubs if paid bi-weekly or semi-monthly
  • Submit 1 paystub if paid monthly

Self-Employment/Business Owner. Provide a signed and dated statement that includes the type of work/self-employment/business, estimated monthly income, frequency of pay, and method of payment along with supporting documentation. In order to deduct business expenses from income earned, evidence of payments such as receipts must be provided.

Provide all that apply:

  • Bank Statements
  • Transaction or Trip Logs
  • Business Logs
  • Ledgers
  • Receipts
  • Any other business records that can show evidence of income/expenses

 

Cash Income. Provide Letter from Employer or Personal Written Statement.

The letter or statement should include the following information:

  • Type of work done
  • How often you get paid (Weekly, Bi-Weekly, Semi-Monthly, Monthly)
  • Income Amount for the Current Month
  • How Paid (In Cash/Personal Check/Electronic)
  • Signature and Date

Student Financial Aid Letter

Provide the award letter for student financial aid which shows the itemized cost of attendance as listed below:

  • Educational materials such as books, computer and supplies
  • Tuition and fees
  • Room and board
  • Transportation
  • Personal expenses, travel, miscellaneous

CalWORKs. Cash Aid. Go to https://www.mybenefitscalwin.org/ to access your account online.

 

Provide Verification of Benefits or Notice of Action issued by County Office of Health and Human Services that includes:

  • Name
  • Cash award amount
  • Date within the last 30 days

CalFresh. Food Stamps. Go to https://www.mybenefitscalwin.org/ to access your account online.

 

Provide Verification of Benefits or Notice of Action issued by County Office of Health and Human Services that includes:

  • Name
  • Cash award amount
  • Date within the last 30 days

Child Support. Court-ordered or mutually agreed arrangement to financially support a child.

Provide child support award letter, court document with child support details, or personal written statement with the following information:

  • Amount of child support received for the current month.
  • Signature and date, or record of date filed.

Unemployment Benefits.

Employment Development Department.

 

Provide Unemployment Benefits (EDD) document with transaction details showing:

  • Name
  • Recent dates
  • Amount received

SSI. Supplemental Security Income

 

Provide SSI document or Bank Statement showing:

  • Amount received for current month

Self-Declaration for Other Sources of Income. Provide a written statement of any other income received.

 

The statement should include but not limited to the following:

  • Family Assistance
  • Personal Savings
  • Cash gift
  • Tax refund

 

 List of documents to be submitted to classroom teacher:

Physician’s Report - Child’s Pre-admission Health Evaluation Form: English
Please print the form and take it to your child's doctor to complete. Please note that this form is required to be completed within the first 30 days of school.
Identification and Emergency Information Form: English | Spanish
This form must be provided to the classroom teacher. Please print and complete this form and take it to the teacher on your child’s first day of attendance.
Personal Rights Form: English | Spanish
This form must be provided to the classroom teacher. Please print and complete this form and take it to the teacher on your child’s first day of attendance.
Notification of Parents' Rights Form: English | Spanish
This form must be provided to the classroom teacher. Please print and complete this form and take it to the teacher on your child’s first day of attendance.